Claiming parliamentarian travel
A parliamentarian may only claim travel allowance after travel is completed.
Travel allowance and private vehicle allowance
To claim travel allowance, parliamentarians lodge a claim via PEMS, or complete the parliamentarian’s travel and/or private vehicle claim (PDF, 104KB) form and send it with supporting documentation to forms@ipea.gov.au.
Claims are paid directly to a parliamentarian’s nominated financial institution. IPEA aims to process claims within seven (7) working days of receiving them and Bank transfer processes may add a further 24-48 hours.
Did you know?
As part of IPEA’s compliance responsibilities, parliamentarians may be required to provide evidence of commercial accommodation to support their claims. It is important that accurate and easily accessible records are kept by the parliamentarians and/or their offices.
Ridesharing and other travel expenses
Ridesharing and other travel expenses can only be paid via reimbursement. Claims are lodged via PEMS or alternatively, by using the travel expenses reimbursement claim (PDF, 544KB) for any other expenses.
Unscheduled commercial transport, including transport in large electorates
To claim unscheduled commercial transport costs, parliamentarians should lodge a claim via PEMS, or complete the unscheduled commercial transport (PDF, 582KB) form. Claims must be submitted with a copy of the tax invoice unless the travel is arranged through CTM.
If a parliamentarian books unscheduled commercial transport directly with the provider, IPEA’s payment terms are 30 days from receipt of a completed claim and the relevant invoice.
What do I need to do
All documentation to be submitted for post-travel payment - IPEA aims to process within seven (7) business days from when all the required information is provided. Include: travel dates, travel type (commercial or non-commercial), number of nights, location and dominant purpose.
Claim your travel allowance through PEMS (preferred method) or complete a paper form (PDF, 104KB) - for an overnight stay away from your work or home base.
Claim your travel expenditure through PEMS (preferred method) or complete a paper form (PDF, 544KB) - evidence you must provide for all expenditure includes tax invoices and proof of payment (receipts).
Claim any unscheduled commercial transport through PEMS (preferred method) or complete a paper form (PDF, 582KB). Provide dates of travel, travel details, dominant purpose and tax invoice.
