Acquit a travel allowance claim – staff

This video demonstration shows how to acquit an advance travel allowance claim for MoPS Act employees. This process is only applicable where your travel allowance claim was certified prior to the completion of your travel. You will need to acquit your claim within 28 days of your return home to confirm all travel details and travel allowance payments are accurate and the claim can be finalised.  

First, log into PEMS and select the Travel Expenses tile. This opens the Travel Claims screen.  

Use the filter options to narrow your search and select the Travel Allowance claim with a status of ‘Awaiting Acquittal’.  

An overview of your travel claim is displayed.  

Ensure all travel leg information reflects your actual travel as completed.

Amend your travel legs in chronological order by selecting the pen icon to edit the trip leg detail. If you are extending your travel, edit your last leg of travel first to confirm your date of return home. From the trip leg detail screen, you can change the mode of transport, arrival city, arrival date and time.  

Select Travel Allowance details for each relevant leg to amend the purpose of travel, number of nights claimed, location stayed, type of accommodation and tick the box if an accommodation tax invoice or receipt is being attached. Select the plus symbol to locate and attach your tax invoice or receipt for Commercial accommodation for all locations other than Canberra.  

You may select Available on Request (AOR) if there are no supporting documents at the time of acquitting your claim. IPEA may ask you to provide your tax invoice or receipt as part of a future post payment check. Select Save.  
Select the pen icon on subsequent travel legs to change details of travel using the same process.  

You can add additional legs of travel by selecting the Add Travel Leg button. 

Select Save when you have finished. 

If your entire trip was Cancelled and you need to repay your travel allowance, select the Trip Cancelled tick box.

Select Estimate to review the financial calculations of your claim. This will outline any additional payments or repayments to be made because of changes to your claim.  

Select Review, scroll to the end of the page to read and accept the Terms and Conditions. Now select submit. Choose who certifies your claim. And select OK to complete the process. This returns you to the Travel Claims screen. 

Following certification of your claim by your parliamentarian or authorised officer, IPEA will review and verify your claim in line with our published Service Level Standards. Any additional payments owing to you will be received in 2 to 3 working days from verification. You will need to manage any debts through your Debts tile in PEMS.

Refer to the Display and Manage debts guide available on our website at ipea.gov.au/pemsresouces for further information.